Expand Your Resources and Market Reach with APSA

Create brand awareness, network with leaders in the surgical industry, build knowledge about your
customers and support the world’s premier pediatric surgical association. Targeted marketing at the
American Pediatric Surgical Association (APSA) 39th Annual Meeting provides direct access to
pediatric surgeons, managers, nurses and other medical professionals.

Members of APSA have helped advance research and education in the pediatric surgery field for more than 40 years. APSA is widely recognized as the world’s premier pediatric surgical association and its members are greatly respected in the research and surgical communities.

Exhibit Opportunities
Exhibit: $2,000 per 8’ x 10’ booth
Reinforce your organization’s position or introduce your presence in the profession. Enhance productivity by building contacts and partnerships. Meet with people who are looking for your expertise.

Exhibiting with APSA offers:

• A booth space at the annual meeting
• Three complimentary meeting badges, including tickets to the Thursday evening Welcome Reception
• Organization name in the Preliminary and Final Programs †
• Acknowledgement on scrolling slides in the meeting room with other exhibitors
• Acknowledgement on signs in the registration area with other exhibitors
• Organization name in a thank you message on the APSA Web site following the annual meeting and via e-mail blast to all APSA members
• President’s acknowledgement from the podium, recognizing your organization as an exhibitor
  

Exhibit Dates and Hours

Continental breakfasts and scheduled refreshment breaks will be served in the exhibit area daily.

Exhibit Registration Price Includes
Each exhibit registration includes the following events: Continental breakfasts, refreshment breaks and a ticket to the Thursday evening Welcome Reception. If you would like to sign up for any of the optional events, do so on the registration form, and indicate how you would like to handle payment. A registration form will be sent to you in your exhibitor services kit once you have contracted for a booth exhibit.

Booth Includes
Each 8' x 10' booth space will include one 6' x 30" covered table, two chairs, one waste basket, 18' high back wall and 3' high side rail fabric drape, and ID sign. Freestanding exhibit booths are permitted.

Space Assignment
Space assignments will be made in the order in which applications are received. Exhibitors wishing to avoid assignment of space adjacent to a particular competitor should indicate this on their application for exhibit space. Careful consideration will be given to such requests. The American Pediatric Surgical Association reserves the right to alter the floor plan at any time.

Payment
Exhibits are $2,000 for a booth. Discounted rates are offered for not-for-profit organizations (501(c)6 or 501(c)3 tax status). Full prepayment or a 50 percent deposit of the contracted space cost must be forwarded with the application for exhibit space. The balance is due by April 18, 2008. Checks, in U.S. dollars only, should be made payable to the American Pediatric Surgical Association and mailed to:

American Pediatric Surgical Association
111 Deer Lake Road, Suite 100
Deerfield, IL y USA

Cancellation Policy
Cancellations received in writing by April 18, 2008, will be subject to a 25 percent administrative fee. No refund is possible for cancellations received after April 18, 2008, if the exhibit space cannot be resold and the exhibit hall is not sold out. In the event that the space is resold, the refund is subject to a 25 percent administrative fee.

Installing Exhibits
The exhibit area will be available for set up on Thursday, May 29, 2008, from 5:30 – 6:30 p.m. All exhibits must be installed by 6:30 p.m. Assembly of exhibits during the regularly scheduled exhibit hours is not permitted.

Dismantling Exhibits
All exhibits must remain intact until the official closing time of Saturday, May 31, 2008, at 11:00 a.m., and may not be dismantled or removed, in whole or in part, before that time. After the close of exhibits, all material must be removed no later than 5 p.m. on Saturday, May 31, 2008.

Official Contractor
All decorating and exhibit furniture will be handled by the official contractor, GES Exposition Services. The exhibitor services kit outlines prices and instructions for securing additional items for your exhibit, shipping and material handling, etc. The exhibitor services kit will be mailed to exhibitors a few months prior to the conference.

Exhibit Personnel
All participants affiliated with exhibits must be registered. Each person will be issued an exhibitor badge and must be employed by the exhibiting organization or have a direct business affiliation. Exhibiting companies are limited to three complimentary registrations. Additional registrations are
$100 each.

Hospitality Suite/Event Scheduling
Exhibitors and supporters are encouraged to host hospitality suites or other events during the APSA Annual Meeting. However, these events cannot conflict with any scheduled APSA Annual Meeting activities. Meeting hours are 6 a.m. – 8:30 p.m. on Thursday, 6 a.m. – 6:30 p.m. on Friday and 6 a.m. – 10 p.m. on Saturday. Contact APSA for more information.

Security
Exhibit management provides peripheral security guard service. However, it is the responsibility of each exhibitor to protect display material from loss or damage. Be certain that all small display and personal items are secure before leaving the display, even temporarily.

Updated: March 20, 2008