Exhibit Opportunities

Download the Support and Exhibit Prospectus and Contract.
View the Floor Plan.

Tabletop Exhibit $1,500 {Single space}
Reinforce your organization’s position or introduce your presence in the market. Enhance productivity by building
contacts and partnerships. Meet with people who are looking for your expertise.

Exhibiting with APSA offers:

♦ A tabletop exhibit at the annual meeting
♦ Three complimentary meeting badges, including tickets to the Thursday evening Welcome Reception
♦ Description (up to 75 words) of your organization in the final program †
♦ Organization’s name and logo on signs and in the preliminary and final programs †
♦ Acknowledgement on scrolling slides in the meeting room with other exhibitors
♦ Organization’s name in a thank you message on the APSA Web site following the annual meeting and via e-mail blast to all APSA members
♦ President’s acknowledgement from the podium, recognizing your organization as an exhibitor

Exhibit Dates and Hours
Friday, May 29 6:45 a.m. – 1:15 p.m.
Saturday, May 30 7:00 a.m. – 11:00 a.m.

Continental breakfasts and scheduled refreshment breaks will be served in the exhibit area daily.

Exhibit Registration Price includes:
Continental breakfasts, refreshment breaks and a ticket to the Thursday evening Welcome Reception. If you would like to sign up for any of the optional events, do so on the registration form, and indicate how you would like to pay. A registration form will be sent to you in your exhibitor services kit once you have contracted for an exhibit.

Exhibit includes:

One 6’x30” covered table and two chairs. Exhibits will be tabletop only. No freestanding floor exhibits or standing equipment will be permitted unless your display fits on the six-foot tables. A tabletop sign will be provided to each exhibitor.

Space Assignment
Space assignments will be made in the order in which applications are received. Exhibitors wishing to avoid assignment of space adjacent to a particular competitor should indicate this on their application for exhibit space.
Careful consideration will be given to such requests. The American Pediatric Surgical Association reserves the right
to alter the floor plan at any time.

Payment
Tabletop exhibits are $1,500 for a single table. Discounted rates are offered for not-for-profit organizations with
501(c)6 or 501(c)3 tax status. Full prepayment or a 50 percent deposit of the contracted space cost must be
forwarded with the application for exhibit space. The balance is due by April 16, 2009. Checks, in U.S. dollars
only, should be made payable to the American Pediatric Surgical Association and mailed to:

American Pediatric Surgical Association
111 Deer Lake Road, Suite 100
Deerfield, IL 60015 USA

Cancellation Policy
Cancellations received in writing by April 16, 2009, will be subject to a 25 percent administrative fee. No refund is possible for cancellations received after April 16, 2009, if the exhibit space cannot be resold and the exhibit hall is not sold out. In the event that the space is resold, the refund is subject to a 25 percent administrative fee.

Installing Exhibits
The exhibit area will be available for set-up on Thursday, May 28, 2009, from 5:30 – 6:30 p.m. All exhibits must be installed by 6:30 p.m. Assembly of exhibits during the regularly scheduled exhibit hours is not permitted.

Dismantling Exhibits
All exhibits must remain intact until the official closing time of Saturday, May 30, 2009, at 11 a.m., and may not
be dismantled or removed, in whole or in part, before that time. After the close of exhibits, all material must be
removed no later than 3 p.m. on Saturday, May 30, 2009.

Exhibit Personnel
All participants affiliated with exhibits must be registered. Each person will be issued an exhibitor badge and must
be employed by the exhibiting organization or have a direct business affiliation. Exhibiting companies are limited
to three complimentary registrations. Additional exhibitor registrations are $100 each.

Hospitality Suite/Event Scheduling
Exhibitors and supporters are encouraged to host hospitality suites or other events during the APSA 40th Annual Meeting. However, these events cannot conflict with any scheduled APSA annual meeting activities.Meeting hours are 6 a.m. – 8:30 p.m. on Thursday, 6 a.m. – 6:30 p.m. on Friday, 6 a.m. – 10 p.m. on Saturday. Contact APSA for more information.

Note: Meeting schedule is subject to change.

Security
Exhibit management provides peripheral security guard service. However, it is the responsibility of each exhibitor to protect display material from loss or damage. Be certain that all small display and personal items are secure before leaving the display, even temporarily.

Special Needs
Contact Shalini D’Souza at APSA headquarters via e-mail at sdsouza@eapsa.org; by phone at +1-847/480-
9576, ext. 275; or fax at +1-847/480-9282 by Friday, May 1, 2009, if you have a disability that will require special accommodations.

Questions?
Shalini D’Souza
Exhibits Manager
American Pediatric Surgical Association
111 Deer Lake Road, Suite 100
Deerfield, IL 60015 USA
Telephone: +1-847/480-9576, Ext. 275
Fax: +1-847/480-9282
E-mail: sdsouza@eapsa.org

Updated: November 5, 2008